Privacy Policy

This Privacy Policy outlines how Sport Scholarship USA Ltd. (SSU), registered under company number 14629261 and located at 82 Saltergate, Chesterfield, S40 1LG (the "Data Controller"), collects, uses, protects, and shares your personal data during the scholarship application and representation process.

​

1. Personal Data We Collect

​

We collect and process personal data to assess and manage your eligibility for a USA athletic scholarship. This data is gathered when you register for our services, use our website, engage with our communications, or participate in surveys.

The categories of Personal Data we collect include:

• Identity Data: Full Name, Date of Birth, Gender, Nationality.

• Contact Data: Email address, Mobile Phone Number, Residential Address.

• Athletic Data (High-Risk): Sport applied for, Primary Position, Height, Weight, Current/Previous Club, Sporting Achievements, and Video Highlights.

• Academic Data: Current School/College, Academic Qualifications Achieved/Expected (e.g., GCSE results, BTEC/A-Level grades), and Graduation Year.

• Financial Data: Estimated annual budget for college expenses.

• Technical Data: Website usage data collected via Cookies (detailed in Section 6).

​

2. Lawful Basis and Purpose of Processing​

​

​We collect your Personal Data based on the following legal grounds under the GDPR:

​

​​

​

​

​

​

​

​

​

​

​

​

​

​

 

 

 

​

​

 

3. Data Sharing and Disclosure

​

SSU will not share your Personal Data with external companies for their marketing purposes.

​

We may share your Personal Data with the following parties, strictly for the purpose of service delivery:

​

• US Collegiate Contacts: American Universities (Head Coaches, Assistant Coaches, Athletics Departments), and Athletic Associations (NCAA, NAIA, NJCAA).

• Academic Bodies: Academic evaluators necessary for clearing your eligibility.

• Legal/Regulatory Bodies: HM Revenue & Customs, Companies House, or other regulators when legally required to do so.

• Third-Party Data Processors: We engage carefully selected entities (e.g., Wix) to handle technical and administrative functions. These processors are contractually required to adhere to the data protection standards outlined in this policy.

​

4. Marketing and Communication

i. SSU Marketing: If you have opted-in, we may send you information about our own services that may be of interest to you. You have the right to withdraw your consent and opt out of receiving these communications at any time.

ii. Opting Out: To stop receiving marketing communications from SSU, please email us directly at info@sportscholarshipusa.com.

​

5. Your Rights as a Data Subject

Under the GDPR, you have the right to:

Access: Request a copy of the Personal Data we hold about you.

Rectification: Request correction of any inaccurate or incomplete Personal Data.

Erasure (Right to be Forgotten): Request the deletion of your Personal Data when there is no compelling reason for us to continue processing it.

Restriction: Request us to stop processing your Personal Data in certain circumstances (e.g., while we verify its accuracy).

Portability: Request that we transfer your data directly to another organization.

Object: Object to the processing of your data where we are relying on a legitimate interest.

To exercise any of these rights, please contact the Data Controller directly using the details provided below. We may charge a small administrative fee for excessive or repetitive requests.

​

6. Cookies Policy

i. What are Cookies? Cookies are small text files placed on your computer to collect standard internet log information and track visitor behaviour. This data helps us monitor usage of the SSU website and compile statistical reports on activity.

ii. Managing Cookies: You have the option to set your browser not to accept cookies. Instructions for removal can often be found at www.aboutcookies.org or www.allaboutcookies.org. Note that disabling cookies may affect the functionality of certain features on our website.

​

7. Data Controller and Contact Details

The Data Controller for this website is:

Sam Kelly, Managing Director Sport Scholarship USA Ltd.

Registered Office: 82 Saltergate, Chesterfield, S40 1LG

Email: info@sportscholarshipusa.com

​

8. Data Security and Breach Notification

i. We employ commercially reasonable measures, aligned with the stringent standards of the GDPR, to protect the Personal Data we hold.

ii. Data Breaches: In the event of any unauthorised access to the databases of this website or those of our third-party data processors, we will promptly report the breach to all pertinent individuals and authorities within 72 hours of becoming aware, provided there is a high risk to the rights and freedoms of the data subjects.

​

9. Changes to This Privacy Policy

We routinely review and update our Privacy Policy. Any revisions will be posted on this web page. We recommend checking this policy periodically for updates.

Last Updated: [Insert Current Date - e.g., October 16, 2025]

​

Definitions

• Sport Scholarship USA: Sport Scholarship USA refers to the sole proprietorship operating under the name Sport Scholarship USA, located at 82 Saltergate, Chesterfield, Derbyshire, England.

• SSU: SSU is the abbreviation for Sport Scholarship USA. Wherever SSU is mentioned, it refers to Sport Scholarship USA.

• GDPR: General Data Protection Regulation Act.

• Data Controller: The Data Controller is the natural or legal person who (either alone or jointly with others) determines the purposes and means of processing any personal information.

• Data Processor: A Data Processor is any natural or legal person who processes data on behalf of the Data Controller.

• Data Subject: A Data Subject is any living individual who uses our Service and whose Personal Data is being processed.